The Concept.

Files.

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Files.
[Outline.]
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Introduction.
Files.
Reports.
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Introduction.
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The following is meant to give some idea of what a 'File' is... what it could contain... who would have access to it... and how the Information might be used.  Anyone who knew a person's driving licence number would be able to look their details up on a Website to see how many points they had on their licence at present... or scroll back to see what it was at any point in the past.  If a driver only had a few points on their licence it is unlikely that anyone would be interested in seeing the individual reports... so, for the vast majority of drivers... having to show their File would never become an issue.
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For anyone who did not like having to show their File to potential employers... Insurance companies: etc. etc. because of their high points total... the solution would be in their own hands... change, improve and get the points total down! and if they did that... the system would obviously be working.
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Files.  
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A 'File' would be kept...
on every driver.  If a driver had never been reported this 'File' would consist of a number in a computer and nothing more.  Any reports would mean one copy being sent to the owner... so a File would consist of an entry on the computer and one copy, [this could literally be in a File... or could end up in a rubbish bin.]  Additional paper copies could end up in the hands of... the Police: Courts: Review Panels: or Course Instructors.  
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Files would be either 'Dormant'... 
or 'Active'.  If a File was 'Dormant' it would mean that no one was accessing it... and that would be the case with the vast majority of Files.  The Information would be processed straight into the computer... one copy sent to the owner... and that would be the end of the process.  If the File was 'Active' it would mean that someone was reading every report before it went onto the computer... this could be the Police: [because of a serious incident] the Courts: [because they had the File out as a case was pending] a Review Panel: [monitoring someone with a high points total] or a Course Instructor: [if a driver was in the process of attending a course.]  A driver would not necessarily know that their File was 'Active'.
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Many Files would contain little...
or no Information.  If there was only about 10 points [reports] available each year, per driver... then many Files would consist of little or no Information.  This in itself would tell you a certain amount about the driver in question: i.e. they very rarely come into conflict with their fellow road users.
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Perhaps there could be... 15 points [reports] per driver, per annum... but everyone given an 'allowance' of 5 points.  This would mean that a driver's license would not show 1 point until they had been reported at least 6 times in one year.  This would make an 'allowance' for the fact we all make the odd mistake... but would do nothing to protect the persistent offenders... especially as the total number of reports would be increased by 50%.
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With 'Dormant Files' the...
Information would go directly on the record.  If submitted directly over the Internet then possibly no other person would be involved in the process other than the person making the report, [the computer could automatically sent a copy to the registered owner of the vehicle.]  If sent by mail, the report might need to be processed by someone... who would be punching in large volumes of data and have no interest in reading individual reports.
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Any serious 'Incident' may...
cause a File to be 'Activated' by the Police.  This could be an Accident Report... or an Incident Report.  The Police could look at the File and see what else had been happening with the driver/vehicle in question... and this might influence their decision on what action needed to be taken.
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Probationary drivers reaching...
25 points would have their File activated... someone from a 'Review Panel' would take a detailed look at the File and decide if any action needed to be taken.  They might decide 'No Action' necessary and the File deactivated.  They might decide to just keep an eye on things for the time being, see how it goes... or they might decide it's time to call the driver in for a serious talk.
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Drivers reaching 50 points...
would have their File activated, [as above,] someone from a 'Review Panel' would take a look at the File and decide if any action needed to be taken.  Driver could be informed that their File was under review and warned that they might be called in to discuss their situation at any time from now, up to 75 points.
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Probationary drivers reaching...
35 points would definitely be asked to appear before a Review Panel: [the File would then be Active, and remain so.]  If no one was currently keeping an eye on the File in question, they would be now: [this points total could have come about very suddenly because of a conviction in Court.]  With only 15 points left on a licence before being demoted back to a learner it would be time to form a 'plan of action'. 
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Drivers reaching 75 points...
would definitely be asked to appear before a Review Panel: [the File would then be Active, and remain so.]  As above, this is a very high points total so changes would need to be made before a driver found themselves being demoted to a Probationary licence.  Those who were demoted could be termed as 'high-risk' individuals... and their File might be monitored for the whole of their Probationary period.
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Any driver appearing before...
a Review Panel would have their File activated so the Panel knew exactly what they were dealing with.  The driver may have asked to appear before the Panel because there had been a number of reports [more than five?] which they believed were not justified.
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Any driver appearing in Court...
would have their File activated, [even if the File contained 'No Entries'] a copy could be downloaded so that the Court would have a good insight into the driving habits of the person appearing before them.
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Drivers would be expected to...
keep their copy of the File for their own benefit and reference.  This is something which any number of people [or organisations] might ask to see, so if the answer to their request was... 'I don't have a copy' a driver might find they have insurance turned down... or fail to secure a job for this reason.
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On attending a Review Panel...
or Court... a driver would be expected to have their File copy to refer to.  Particularly when appearing before a Review Panel because they would be taking a very detailed look at a driver's past history and asking them questions about the reports, educational inserts, written warnings... and why they had failed to rectify the problems mentioned.  If a person failed to produce an up to date File... this might well indicate that the driver was not taking their responsibilities seriously. 
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If a Review Panel decided... to send a driver on a Course of some kind then a copy of the File would also be sent.  With pre-course information the Review Panel would know which was the appropriate course.  The Instructors would have details of every driver attending the course... and so could address their individual problems.  Review Panels would also monitor progress after the course... any post-course information might indicate the problems were persisting and further action was required.
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The present situation... where the Authorities have little or no information about a driver [other than they committed a particular offence] means you do not know if the course has any real relevance to their problems... and having completed the course you have no way of monitoring them to gauge any improvement.
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The requirement is for... good quality 'pre-course' Information... the appropriate course... individual tuition within the course... and careful monitoring of any 'post-course' Information.  Only then will you know if you are making any real headway!
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Defenders and Prosecutors...
would have access to Files and could ask for the driving history to be taken into account, [when passing sentence.]  Drivers regularly appear in Court on serious charges and very little is known about them.  If a File contained little or no reports about a driver this may help with a defence.  If a File contained half a dozen reports about a driver who had driven through red traffic lights and was now in Court having caused the death of someone after driving through a red light... Prosecutors might well argue that this should not be treated as an 'accident'... but the inevitable consequence of reckless behaviour.
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At whatever stage of the proceeding this Information was introduced it is assumed that Courts would use it wisely?!?
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Employers would have...
the right to see an employees File if their work involved driving on company business.  If the employee was driving a company vehicle then the company would be the first to receive any reports so would not need to ask to see a File.  If they knew an employees driver's licence number then they could easily keep an eye on their points total and might only ask to see the File if their points rose above a certain level.  Companies would be expected to keep an eye on anyone who was out on the road on their business and take measures to ensure they conducted themselves in an appropriate manner.
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Insurance companies...
or potential Employers could ask to see a copy of a driver's File.  It would be entirely up to the individual if they wanted to show their File details or not.  Equally, an Insurance company would be within their rights to refuse cover to an individual... and any potential employers would be entitled to refuse employment.
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Police could have access...
to a 'Closed' part of the File which would cover details of any 'Accident'... a report about an 'Incident'... or a vehicle which was reported as 'Suspicious' in some way.  Any owner would be unaware of information that was in the 'closed' part of the File.
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Every Road Supervisor would...
have their own 'Report File' with details of every report they had ever made.  Not only for their own records but also in case their performance as a Road Supervisor was being reviewed for some reason.
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Reports.
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'Files' would be made up... by individual 'Reports' which would have been submitted by Road Supervisors... either by filling out a form and sending it through the post... or by directly logging onto a Website.  'High quality' Information would be required so reports would have to be done properly.  Some Information would be 'essential' to every report, [vehicle registration number] while other Information would simply be 'desirable', [vehicle colour.]  Not all the details submitted on the report would necessarily be on the copy sent to the owner... some Information might remain confidential.
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The 'File'... should be an individual's complete driving history... so apart from Reports [from Road Supervisors] might also contain details of any educational Inserts or written Warnings sent... any Accidents... Court appearances... Courses or Re-training undertaken... Photographs from Speed, or Red-Light cameras... or even Video taken from Police cars or cctv.
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Code Numbers.  
Every conceivable offence and every single category should have a corresponding Code Number.  Computers are very good at collecting and rearranging simple code numbers and giving out 'Data' to show up patterns or trends.  Each individual report should contain many 'Bits' of Information and this could be 'retrieved' in many different ways, for instance... to publish details of reported offences... to identify 'reporting blackspots' on a stretch of road... or to enable the Police to search large volumes of 'Data' looking for a 'lead' in an investigation. 
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Road Supervisors' Reports... [details of information required.]
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Road Supervisor's I.D. number...  
[not their name.]  Obviously some drivers would take exception to being reported so it is essential that the person making the report maintains their anonymity. 
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Report number. 
When Reports are sent out they should have a sequence number starting at no.1 and carrying on consecutively.  That way a quick flick through a driver's copy of their File would soon show whether all reports were included... possibly some particularly bad reports would be deliberately left out.
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Current Points Total.  
As time passes... points would be accumulated... but would also expire... so the points total would go up and down on a continual basis.  A flick through a File would show the points total at any time in the past.  This is something that should be made available over the Internet... if a person's driving licence number was known... anyone could look up their points total... and scroll back to see what it was at any moment in the past.
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Date: Time.  
May be the exact time of a particular incident or could be an extended period of time if the vehicle was travelling in the same direction as the person making the report.
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Location.  
Could be an exact location... like an intersection... or could be a location covering many miles if the vehicle was travelling in the same direction as the person making the report.  At a website it might be possible to mark the location directly on to a road map.  Some 'locations' might show up as reporting 'blackspots' and help to identify some other 'root cause' of driver conflicts.
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Vehicle: Registration number.  
Must be absolutely certain... if the wrong registration number was reported then the wrong person may end up having points put on their licence.  However, if the registration number was reported wrongly... it would probably not match up with the vehicle make and model that was detailed on the report... making the error obvious. 
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If a driver was adamant that the vehicle in question was not theirs... this might indicate that someone was using the vehicle without their knowledge... or using a set of false plates on a stolen vehicle.  Either way... the details could be 'flagged' on the computer and the vehicle stopped and investigated the next time it was seen.
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Vehicle: Make: Model: Colour.  
As much information as possible should be supplied.  Make, i.e. Volkswagen: Model, i.e. Golf: [D, CL, VR6, etc.] and Colour... if at night may be sufficient to just say Dark, or Light.
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Conditions.  
This may not be relevant to all offences but would certainly be if a driver was being reported for committing offences while travelling at excessive speed.  [All the following factors need to be taken into account when deciding on a speed that is 'appropriate for the conditions'.]
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Traffic. 
This is the density of vehicles on the road at the time... possibly could be a general group term, i.e. very light: light: moderate: heavy: very heavy: solid: a detailed description of each term being outlined in a handbook.  Could also including the general speed of other traffic in close proximity which the offender was 'Interacting' with.
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Road.  
The type of road concerned is also very important in detailing the offence to those that have not actually seen it: [i.e. Review Panels] is it... wide: narrow: straight: twisting: urban: rural: dirt track: residential street: or motorway?  Is the road surface... wet: dry: icy: greasy: slippery: etc.? 
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Visibility.  
This means simply... how far can a driver clearly see down the road ahead.  To a large extent this might be determined by the weather... snow: heavy rain: thick fog: [spray kicked up by large trucks on a wet highway can result in almost zero visibility even though it might be clear and sunny] but could also be day or night, or the view ahead being restricted because of an obstruction or a bend in the road.
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Weather.  
This is also an important consideration when driving, accident are much more likely in adverse weather conditions, and the accident rate does go up, [as a general rule, drivers do not increase their 'margin of error' sufficiently to account for the higher risks] so was it... dry: clear: sunny: foggy: drizzling: raining: torrential rain: sleeting: snowing?
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Hazards.

Bison crossing a road.
Apart from other vehicles: potential hazards need to be taken into account and these might include... cyclists: pedestrians: domestic animals: parked cars: road works: hidden driveways: bison! etc. etc.

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Offence/s. 
Every conceivable offence should have its own code number which had been detailed in a Road Supervisor's handbook.  If a number of different offences were being reported all the code numbers could be typed into a box and the computer could fill in all the necessary details.
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Comments box...
[detail your observations.]  The purpose of a report is not just to put one more point on a driver's licence but to give them 'feedback' about their driving.  Comments should explain why the person was being reported, [not just what offence had been committed but why that offence was dangerous: inconsiderate: discourteous: or whatever!!] and be constructive whenever possible.
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Educational Inserts... relevant to each offence mentioned should also be of assistance.  The Reports are Feedback from experienced drivers... explaining what the driver was doing wrong.  The Inserts are Instructions from the Experts... explaining what the driver should be doing in the future.
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Offending Driver's comments. 
There should be a space on the form for the driver to write any comments that they though were relevant to the report... which they might wish to refer to at some later date.  It would probably be quite common for people to completely disagree with any comments made about their driving and in the event of them appearing in front of a Review Panel: a Court: or even a job interview... they would have the opportunity to give their point of view.
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Confidential Information... [not on the report sent to the owner.]
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Plate. 
Displaying a 'L' 'P' or 'S'.  There are always drivers who would break these rules... either deliberately... because they couldn't be bothered... or maybe they just plain forgot?  If a report was returned saying a Probationary driver was behind the wheel but there was no 'P' plate being displayed... it may give an indication that the driver was not taking their responsibilities seriously.
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Passengers...
[number in the vehicle.]  Again this rule might be broken... but because the Information might be included in a report... drivers would have to think twice about breaking any restrictions which applied to them.
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Driver...
[description of driver if possible.]  This could just be a very general description but might be enough to discourage drivers from deliberately lying about who was behind the wheel.  As drivers found their points total rising... some might try and persuade a close friend or relative to put their details down as the person responsible.  So, if someone with a high points total suddenly starts nominating someone with a low total... authorities could take a detailed look at the drivers in question and at the descriptions on the reports to see who they appeared to match.
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Confidential Report...
[see 'Offences' for details.]  This would be a 'Closed' part of a File which would only be available to the Police... including details of any 'Real-Time' reporting which did not result in an 'Interception'.  Once Police had looked at the report they might deal with it in a number of different ways... if they decided to send a copy to the owner then it would be treated just like any other report.
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Accidents...
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involving, damage to vehicles or other property.  In a serious accident this Information might be used to help prosecute a driver.  Police might sent the Information to interested parties... or just make it available if requested. 
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Incidents...
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anything complicated... or illegal activity of any kind.  This is Information that Police might use as part of an investigation and which they might wish to keep secret... or it could be something that they acted on right away... like a 'road rage' incident which resulted in an assault.
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Suspicious...
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may be something... may be nothing... just make a note of it!  It could be kept on File and maybe it could be useful at some time in the future.  Code numbers should enable software to 'retrieve' individual 'Bits' of Data from reports in a variety of different ways which might provide Police with an important clue in an investigation.  i.e. Suspicious vehicle in a particular area and at a particular time? or white van seen hanging around any schools... within a certain area in the last twelve months?
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Back to the Top. Home Site Plan Outline>>

Road Supervisors

Senior Road Supervisors  

New Points System

Licences.  

Files. 

Social Pressure

Review Panels

Offences.

Information: Data.